Organisation Data Changes

 ODS

PLEASE NOTE THIS SITE WILL BE DECOMMISSIONED FROM 01 OCTOBER 2021

All information contained on this site, including the ORD 'How To' Guides, are now available via the ODS website

 

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Important - ANANA Code Format Introduced on 1 October 2020

The new ANANA code format came into use for all in scope organisations on 1 October 2020. The changes were originally planned for 1 April 2020 but were postponed due to the coronavirus (COVID-19).

This means any new codes requested after October 1, including those that have an existing structured parent organisation code, will receive an ANANA format code.

All Organisation Reference Data users must familiarise themselves with the changes, and take steps to identify, assess and address any impacts that their systems and processes are subject to, before 1 October.

The portal provides links to useful information, including the ISN and how to guides.

ANANA test files containing a set of representative ANANA codes covering all organisation types in scope for the change were published during September 2019. These can be found in the ODS data downloads pages.

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Welcome to the information sharing portal for NHS Digital's Organisation Reference Data (ORD) Changes Project. Here you will be able to find all that you need to know about the project and access a variety of engagement materials.

What:  The Organisation Data Changes Project has been formed to raise awareness of some fundamental changes that are being made to the Health and Social Care Organisation Reference Data, and identify impact to users of the data.

Why:  The Organisation Reference Data changes are mandated by a published Information Standards Notice (ISN - 0090). To reduce risk to Health and Social Care, NHS Digital needs to understand the scale of impact before progressing with implementation. The project will allow organisations to quantify impact for them.

Benefits:  The project will facilitate recognition of the risks and impacts for your organisation, enabling you to identify how best to prepare and ensure safe implementation of the changes.

When:  The changes will introduce a new code structure (ANANA) for organisation identifiers (note: this was originally scheduled for 1 April 2020, but has been delayed until September 2020 due to COVID-19. This date will remain under review.). A new data model is already available within a new XML release format for the data which is being dual run with the legacy CSV releases of the data. These legacy format files will be withdrawn by 2021.

How:  From the transition point, all new organisation identifiers allocated by the Organisation Data Service (ODS) will be issued using the new code structure (ANANA), but codes issued prior to this date will not be converted. By 2021, the legacy CSV products will be withdrawn and stakeholders will be required to consume XML.

Who:  The changes are likely to impact any systems, services, processes or people that use Organisation Reference Data.

*** PLEASE REFER TO THE PRESENTATION (EITHER VIA THE PRE-RECORDED VIDEO OR UNDER THE ENGAGEMENT MATERIALS ICON BELOW) FOR FURTHER INFORMATION ***

**PLEASE COMPLETE THE QUESTIONNAIRE BELOW TO TELL US ABOUT THE IMPACTS OF THE CHANGES ON YOUR ORGANISATION**

After the initial phase of engagement (January 2018 to April 2018), the questionnaire has been simplified and is now available for completion.  We have not set a close date for the questionnaire as it is our intention to continue to raise awareness of the changes, and encourage organisations to complete an impact assessment and inform us of how they will be effected by the changes. This will be a continuous process between now and the point of implementation.

We hope you find this site useful and if you have any comments or suggestions for how we could improve, please get in touch with us.

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