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  • 2022/23 Classifications Training Schedule

    Published: 27 January 2022

    Dear colleague,

    The past two years have brought changes to the way we live and work, with many working from home or moving to a hybrid working model for the foreseeable future or on a permanent basis.

    In a very short period of time, we have adapted our classifications training materials and courses to provide different delivery options, where feasible.  However, we now need to review all our materials, as in some cases the format has not changed in a number of years, and dedicate more time to develop our training courses to reflect changing work practice and user needs.

    For this reason, our focus for 2022/23 will be to adopt a user-centred design approach to drive the development process and reap the benefits of blended learning solutions, where appropriate, such as:

    • flexibility in presenting content
    • increasing effectiveness by providing different learning experiences
    • reducing costs for employee and trainer by hosting live events online
    • bringing efficiencies in delivery by accessing more people
    • catering for different learning styles through different media and techniques
    • accommodating new ways of working and maintaining high quality of materials / courses

    This means that our training delivery schedule will be reduced to enable the proposed re-design.  The schedule for 2022/23 will comprise the following:

    2022/23 Classifications Training Schedule

    Date Duration Event Location Attendees
    1 February 2023 2.5 hours Trainer Forum (TF1) Online 30
    8 February 2023 2.5 hours Trainer Forum (TF2) Online 30
    15 February 2023 2.5 hours Trainer Forum (TF3) Online 30
    22 February 2023 2.5 hours Trainer Forum (TF4) Online 30
    1 March 2023 2.5 hours Auditor Forum (AF1) Online 45
    2 March 2023 2.5 hours Auditor Forum (AF2) Online 45
    7 March 2023 2.5 hours Auditor Forum (AF3) Online 45
    8 March 2023 2.5 hours Auditor Forum (AF4) Online 45
    14 March 2023 2.5 hours Auditor Forum (AF5) Online 45
    15 March 2023 2.5 hours Auditor Forum (AF6) Online 45
    22 March 2023 2.5 hours Auditor Forum (AF7) Online 45
    23 March 2023 2.5 hours Auditor Forum (AF8) Online 45

     

    The online booking forms for the above events will be available on Delen from 1 April 2022.

    We will deliver Approved Clinical Coding Auditor and Trainer Forums, with these events scheduled towards the end of the financial year, so that we can communicate in advance to approved clinical coding auditors and trainers all the changes made to the CCAP and CCTP frameworks and to the national training materials during this dedicated development year. In addition, we will provide informative webinars covering the changes to the CCAP/CCTP frameworks to clinical coding managers via the Clinical Coding Manager workspace. All changes will be effective from 1 April 2023.

    We fully acknowledge that this will inevitably cause disappointment and delay for those accredited clinical coders wishing to apply/re-apply for the CCAP and CCTP during 2022/23. However, as we work towards a more streamlined application process, criteria, and blended learning solutions, we consider it beneficial for potential applicants to wait until these new processes are in place, rather than to train people in the current frameworks when these will change from 1 April 2023.

    For approved clinical coding trainers requiring refresher training, our plan is to work with them to redevelop and redesign the Trainer Refresher Course with the aim of starting ‘afresh’ from 1 April 2023. We would like to reassure all approved trainers that their ‘approved’ status will not be affected during this transition phase.

    The redevelopment work we have planned to support new ways of working includes:

    • developing new and improved frameworks for the Clinical Coding Auditor Programme (CCAP) and Clinical Coding Trainer Programme (CCTP)
      • seeking to automate the CCAP and CCTP application processes and introducing an element of online assessment
      • signposting to dedicated clinical coding audit report writing and presentation skills training to CCAP applicants
      • extending the modules within the current Auditor eAssessment
      • refreshing the whole content of the Clinical Coding Audit Workshop
      • assessing how well the Auditor Competency Framework (which defines the skills and behaviours required by trainee and approved clinical coding auditors), supports clinical coders, auditors, and managers
      • restructuring the Train the Trainer Course into three modules without increasing the overall delivery time, with elements delivered both remotely and face-to-face, reducing the time spent in the classroom from five days to three
      • updating the Trainer Refresher Course
      • developing eLearning tools, videos, and interactive presentations to make framework requirements clearer and easier to understand
    • Developing various eAssessments to support clinical coders as they progress their career from novice clinical coder through to specialised roles such as approved clinical coding trainer
    • Developing the Clinical Coding Standards Course content into a blended learning format
    • Developing some of the Introduction to Classifications content into eLearning format.

    We are working with members of our Sub-Groups to ensure that the new frameworks and associated products will be clearer, and more user-centred in future, and plan to publish regular updates on our progress throughout 2022/23. We will ask for input and feedback via various consultations, feedback polls and discussion forums.

    The decision to significantly reduce the 2022/23 Classifications training schedule was not taken lightly. The pandemic has forced new ways of working upon us sooner than expected and we need to devote time to assess, consult and develop our framework and training materials to accommodate this.

    Our ultimate goal is to provide you with improved and more user-centre designed events and products in the future.

    If you would like to leave feedback about our plans, please do not email Information Standards, please go to this link.

    Kind regards

    Terminology and Classifications Delivery Service

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    By Katy Park 5 months ago

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  • 2021-2022 Classifications Training Schedule

    Published February 2021

    Dear Colleague

    The Terminology and Classifications Delivery Service is pleased to confirm that our 2021-22 Training Schedule which features a combination of both classroom and online delivery is now available on Delen. The training schedule covers the following events

    CCAP Assessment Day

    CCTP Assessment Day

    CCAP Auditor Workshop

    CCTP Train the Trainer Course (and associated Introduction to Classifications training)

    CCTP Trainer Refresher Course

    CCTP Trainer Forum

    Please access the Clinical Coding Auditor Programme and / or the Clinical Coding Trainer Programme via the hyperlinks above for more information.

    In order to better manage the flow of applications, we are introducing a phased application system this year on the following basis:

    • From Monday 25 January 2021 – CCAP and CCTP Assessment Day applications
    • From Monday 1 February 2021 – applications for the above two events, plus Trainer Refresher Course and Trainer Forum bookings

    Please note that the ongoing social distancing measures in place due to COVID-19 may impact on our ability to deliver the full schedule as planned so we will constantly monitor the situation and publish appropriate updates throughout the ongoing pandemic.

    Important information

    • Following cancellation of the Clinical Coding Auditor Programme (CCAP) and Clinical Coding Trainer Programme (CCTP) Assessment Days in 2020-21 due to the COVID-19 pandemic, all people who successfully applied for the 2020-21 Assessment Days are being carried over to 2021-22, without needing to re-apply. This means that there are only 4 places available on the CCAP Assessment Day and 10 places available on the CCTP Assessment Day. Places will be allocated on a ‘first come, first served’ basis to those applicants who successfully submit complete application documentation.

    Applications for any of the original applicants now overdue their Clinical Coding Standards Refresher Course (CCSRC) training will still stand; however, you are advised to book onto a course as soon as possible in 2021/22. For information about trainers who have our permission to deliver CCSRC training remotely, please contact information.standards@nhs.net.

    CCAP and CCTP Assessment Day applicants must refer to the current CCAP and CCTP Handbooks (2020/21) available on Delen whilst initially preparing their Assessment Day applications. 

    The 2021-22 Handbooks will be released on Delen on 1 April 2021 and candidates will then need to refer to the updated Handbooks when preparing / studying for the Assessment Day itself, although it is anticipated that any changes to their content will be minimal.

    We have contingency events in Birmingham planned for the Auditor Workshop and Train the Trainer Course depending on the number of applicants who meet the Assessment Day criteria. The dates will be published if we need to activate these courses.

    • According to our records, 55 approved trainers are due to attend a Trainer Refresher (TR) course in 2021-22. We will deliver four online TR courses, each with a maximum of 11 places. We plan to reserve these 44 places for those trainers whose Refresher course is due before October 2021. Any trainer whose course is due after October 2021, will be carried over to 2022-23. Please contact standards@nhs.net if you are unsure about when your Trainer Refresher Course is next due.

    Please also note that we are unable to hold Re-Certification assessments as part of the online TR delivery during 2021-22 because we recommend that Re-Certification assessments are undertaken in a classroom environment, wherever possible. If you are due a Re-Certification assessment, please contact TAP Learning to discuss possible options. The training team will publish further advice on this in the February Trainer Bulletin.

    • The mandatory Trainer Forums will be trialled as online events and applications will be managed online.
    • The Train the Trainer Course now features an online ‘Introduction to Classifications (ITC)’ module delivered over four sessions. Successful CCTP applicants must also ensure they keep the online ITC dates free in their calendars once published later this year. Please note: We plan to deliver these events during February or March 2022.
    • We have scheduled the CCAP / CCTP Assessment Days, Auditor Workshop and Train the Trainer as ‘classroom only’ events. We have considered the possibility of, and in some cases trialled, alternative facilitation methods, but due to the nature of these events, this is not possible without compromising their integrity and effectiveness.
    • As mentioned above, COVID-19 may affect our ability to deliver the full schedule as planned and we will constantly monitor government guidelines and restrictions and publish appropriate updates throughout the ongoing pandemic.

    If you have any questions about any aspect of the schedule, please contact us via information.standards@nhs.net

    Kind regards, 

    Terminology and Classifications Delivery Service 

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    By Claire Fennell 1 year ago

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  • Data Security and Protection Toolkit guidance for Clinical Coding Training and Audit

    Published: June 2018

    Dear colleague

    The clinical coding audit guidance and training guidance associated with Data Standards 1 and 3 in the new Data Security & Protection Toolkit is now available in Delen and reflected in the toolkit. Coding departments should use these guidance documents when completing their annual assessments for the Data Security & Protection Toolkit. The guidance in these documents remains largely unchanged than that contained in the former Information Governance Toolkit Requirements 505 and 514 (audit) and 510 and 516 (training), just in a different format.

    Kind regards

    Terminology and Classifications Delivery Service

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    By Katy Park 4 years ago

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  • Clinical Coding Auditor Programme (CCAP) Assessment Day 9th May 2018

    Published: April 2018

    Applications for this programme have now closed.

    The Terminology and Classifications Delivery Service can confirm that applications for the Assessment Day will no longer be accepted and recommend that any potential applicants register via information.standards@nhs.net to be placed on the early notification list for 2019-20.

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    By Mandy Hudson 4 years ago

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  • Online Training Material Change Request Process now available

    Published: April 2018

    As advised in the February Trainer Bulletin, the online training material change request process is now available on the Approved Trainers workspace.

    Please carefully read these simple instructions before adding a new change request or commenting on existing entries.

    The Training Team will review all entries between 1 September and 15 January each year as part of the annual national training material update cycle. No feedback will be provided outside of these dates.

    Please note: The paper training material change request forms will no longer be accepted.

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    By Katy Park 4 years ago

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  • Audit and Training Queries

    Published: April 2018

    Due to staff shortages the Terminology and Classifications Delivery Service apologises for any delay in responding to queries.  Please be assured that we are working to get responses out to you as quickly as possible.

    Kind regards

    Terminology and Classifications Delivery Service

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    By Mandy Hudson 4 years ago

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  • Clinical Coding Trainer Programme/Clinical Coding Auditor Programme/Training documents 2018-19

    Published: April 2018

    The following documents which have all been updated for 2018-19 are now available on the Main Publications page on Delen:

    Training:

    • Trainer Code of Conduct
    • Clinical Coding Trainer Programme (CCTP) Handbook
    • National Clinical Coding Training Handbook

    Audit:

    • Auditor Code of Conduct
    • A Guide to Clinical Coding Audit Best Practice
    • Clinical Coding Auditor Programme (CCAP) Handbook

    The updated versions of the ICD-10 5th Edition and OPCS-4 Exercise and Answer Booklets (v12.0) are also now available to request via information.standards@nhs.net

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    By Mandy Hudson 4 years ago

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  • Applicants for the 2018-19 Clinical Coding Trainer Programme

    Published: February 2018

    It has been brought to our attention that the total cost for the purchase order published under the ‘What do I need to know?’ heading on the Clinical Coding Training Programme (CCTP) page was incorrect.  In order for an application to be accepted for the CCTP a purchase order must be submitted for a total of £764.33 for NHS or £917.30 for non-NHS (both excluding VAT).

    The Terminology and Classifications Delivery Service would like to apologise for this error and thank the service for drawing this discrepancy to our attention.  We can confirm that this error has now been rectified on the website.

    Any applicants who have already submitted an application for the Clinical Coding Trainer Programme with a purchase order for an amount other than those listed above will be contacted shortly.

     

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    By Lou Meredith 4 years ago

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  • 2018-19 CCAP/CCTP Training Schedule

    Published: January 2018

    The Terminology and Classifications Delivery Service is pleased to confirm that our full 2018-19 Training Schedule is now available on Delen.  Please access the Clinical Coding Auditor Programme and/or the Clinical Coding Trainer Programme for more information.

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    By Mandy Hudson 4 years ago

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  • Clinical Coding Trainer Programme (CCTP) Assessment Day - Wednesday 15th November

    Published: January 2018

    We are pleased to confirm that two candidates were successful in passing both the Practical and Theory papers and as a result will be invited to attend the Train the Trainer course which will be held in Leeds in March 2018.

    There were a total of seven candidates on the Assessment Day, with three candidates passing the Practical paper and four passing the Theory paper. All candidates passed the Presentation and Pre-prepared Flip Chart Activity part of the day.

    A Summary of Common Errors document relating to the Clinical Coding Trainer Programme Assessment Day held on 15th November 2017 is now available to view on our Delen website.

    An overview of the common errors made in both the Practical and Theory papers is provided along with explanations/rationales. Generic feedback is also given on the Presentation and Pre-Prepared Flip Chart Activity elements of the assessment day. You can access these within the Clinical Coding Trainer Programme area on Delen.

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    By Katy Park 4 years ago

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